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9/19/2003
Spotlight Lunch
Please join us for a pizza lunch to recognize Leslie Moon, the "Spotlight on..." staff member for September - October, on
October 14, 12:00 noon at the R.R. Patty Room,
Daniels Hall 200.
Important reminder to PI's:
Web Financial Reporting System for Contracts and Grants.
A web based financial reporting system for contracts and grants has been available since March 2003.
It is the PI's responsibility to monitor spending on a grant.
The Department and College are not in a position to cover overages on close outs. The only requirement for access is that a Data Access/Compliance Statement www.fis.ncsu.edu/appendices/comply.pdf be completed and submitted to ACS Security. Once the form has been received and processed by ACS, a PI can go to:
www.acs.ncsu.edu/scripts/pimgmt/nc_cg_mainmenu , enter a unity ID and password, and be directed to a menu of reports. Enter your 6 digit project ID (FAS account number) and you can select several reports and date of reporting period. Submit the Data Access form to Rebecca Savage.
Travel related issues: When purchasing electronic tickets be sure that you click the "print receipt" button, this provides the proof of payment that is acceptable to Travel Audit. Also provide your travel itinerary. These items will save time when processing a travel reimbursement.
Purchase requests related to GRANTS: Small purchase order numbers as opposed to Purchase requisition numbers.
Small Purchase Order numbers (purchases less than $5,000 including added taxes, shipping etc.) are given out by Wilma Gill. You need to provide ALL of the following information for her records:
- PI
- grant number
- vendor
- amount to be spent
before she assigns a number. For these small purchases you will need to check on quotes and do the ordering. When the product is received you need to provide Wilma with the packing slip signed that the merchandise was received and the order is complete and ready for payment of the invoice.
Purchase Requisition, if the merchandise is over $5,000 then a Purchase Order number is required. The paperwork/quote will have to be sent to Wilma so that it can be entered into the Financials system first. Copies are faxed to purchasing for review. Purchasing will review the information, checking to make sure this is the most reasonable price. The Purchase Order number is then assigned and the order is placed.
Any other questions about grant related purchase procedures should be directed to the PAMS Research Office.
No Hazardous Materials accepted in Physics main office. Please remember that in compliance with state and federal law and OSHA regulations, the Physics Department office will NOT accept delivery of any material labeled:
Hazardous
Flammable
Radioactive
Toxic
Biohazard
The Physics Department main office will refuse delivery and return to the sender any hazardous material arriving in the main office. Anyone ordering any of these materials should arrange to have the material delivered directly to the lab where the material is to be used.
Please sign out packages.
The Physics Main Office staff would like to remind everyone to please sign out your packages when you pick them up from the main office. Thanks!
Pulitzer Photo Show.
The Pulitzer photo exhibit "Capturing the Moment" in D. H. Hill library lobby, opens September 19.
Many of the most powerful and enduring images of the 20th century are on display. A visit is highly recommended, but be aware that this is not a light-hearted exhibit, the images are graphic and compelling.
The exhibit runs through December 19.
Reminder: The Physics Department's travel form is available on-line at: www.physics.ncsu.edu/department/travel_form.html
In light of the threat from Hurricane Isabel, it may be a useful reminder that the NC State Adverse Weather Policy is on-line HERE
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